5 Things to Ensure Your Building is Safe and Compliant

As a building manager, it is your responsibility to ensure that your building's ventilation system is properly maintained.

5 Things to Ensure Your Building is Safe and Compliant

Ventilation Maintenance: 5 things building managers need to know to ensure their building is safe and compliant

As a building manager, it is your responsibility to ensure that your building's ventilation system is properly maintained to provide a safe indoor air quality for occupants. Neglecting ventilation maintenance can lead to poor indoor air quality and result in legal consequences for building managers. Here are five things building managers need to know to avoid prosecution related to ventilation maintenance.

Legal Requirements

Building managers need to understand the legal requirements related to ventilation maintenance. This includes compliance with the Workplace Health and Safety Act which was created to ensure employers are doing what they can to keep their building and employees safe from harm.

If your building has a kitchen, your building must comply with the leading guidance document issued by BESA TR19®. This comprehensive standard details the mechanisms of ductwork, cleaning processes and more to ensure your ventilation systems are safe as possible. Failure to comply with legal requirements like TR19® can lead to prosecution and fines. Cover your back by researching such compliances further and ensure your building is up to date with their correct procedures.

Or even better, we have Complete Ventilation Compliance (CVC) Package, which allows us to take control of your ventilation! This means we take care of everything, so you don't have to worry! We ensure your ventilation is completely compliant whilst we follow an in-depth checklist looking into things like air quality, ductwork, extracts and more!

Regular maintenance

Ventilation systems should be regularly inspected and maintained by qualified professionals to ensure they are functioning correctly. Neglecting maintenance can lead to the build-up of dust, debris, and other contaminants, which can compromise indoor air quality and lead to health problems for occupants. We offer regular ventilation cleaning to ensure your systems are working correctly and are cleaned throughout. Learn more about our ventilation cleaning services here.

Air quality testing

Air quality testing should be conducted regularly to ensure the ventilation system provides clean and healthy air for occupants. Building managers are responsible for complying with the Workplace, Health, Safety and Welfare Regulations Approved Code of Practice 1992. We at System Hygienics can help you take steps towards achieving consistently good air quality. Our competency and expertise will help you to achieve compliance. Find out more here.

Record keeping

Building managers should maintain accurate records of all ventilation maintenance activities, including inspections, testing, and repairs. This documentation is critical for complying with legal requirements and avoiding prosecution. If anything bad were to happen, having these documents will prove that everything was done correctly on your part. This documentation should be provided by the professionals who did the work.


Working with qualified ventilation maintenance professionals ensures that any repairs or upgrades are carried out safely and effectively. Ventilation systems can be complex, and attempting to repair or upgrade them without the necessary expertise and equipment can be dangerous and may result in further damage. By working with qualified professionals like us at System Hygienics, building managers ensure that any repairs or upgrades are carried out safely and effectively, minimising the risk of damage to the ventilation system. Additionally, professionals will guide the most effective and efficient solutions for improving indoor air quality and maintaining a healthy indoor environment for occupants.

By following these five guidelines, building managers can avoid legal consequences related to ventilation maintenance and provide occupants with a safe and healthy indoor environment. Neglecting ventilation maintenance can compromise indoor air quality, endangering the health of occupants and exposing building managers to legal and financial consequences. Building managers should work with qualified professionals who can provide guidance and support in maintaining a healthy indoor environment to ensure compliance with legal requirements and best practices for ventilation maintenance. Contact us today to find out how we can help you keep your building safe and compliant!