Your Complete Ventilation Compliance Checklist for 2024

In a fast-paced world, where health is a top priority, ensuring a hygienic environment within our living/working spaces is crucial.

Your Complete Ventilation Compliance Checklist for 2024

Ensuring Ventilation Compliance: Your Comprehensive 2024 Checklist

In today's fast-paced world, where health is a top priority, ensuring a hygienic environment within our living or working spaces is crucial. While we focus on cleaning surfaces and maintaining tidiness, the health of the systems regulating our indoor air often gets overlooked. From fire and smoke dampers to kitchen grease extractors, each component plays a pivotal role in maintaining optimal air quality. Let's explore a comprehensive checklist for 2024 to ensure the hygiene of these crucial systems.

Air Quality Assessment:

In the pursuit of a healthy indoor environment, understanding the quality of the air we breathe is fundamental. Certified professionals can conduct routine assessments using specialised equipment to identify pollutants that might be lurking in our spaces. Common offenders include dust and allergens.

Dust: Minute particles suspended in the air can originate from various sources, including outdoor pollution, human activities, or building materials. Excessive dust can exacerbate respiratory issues and reduce overall air quality.

Allergens: Pollens and mould spores are common indoor allergens that can adversely affect individuals prone to allergies or asthma. Identifying and mitigating these allergens is crucial for maintaining a healthy indoor environment.

We ensure rigorous indoor air quality testing, delivering a dependable and extensive report. This encompasses Airborne Microbiological and Surface Microbiological Sample testing. It's important to note that these tests aren't conducted in-house. Instead, all our assessments are sent to an independent laboratory equipped with calibrated testing equipment, reinforcing the reliability of our 100% accurate evaluations. This exclusive service is offered solely to our valued clients by System Hygienics.

Fire & Smoke Dampers Maintenance:

Fire and smoke dampers are essential safety features of any building, especially in commercial buildings and high-rise structures. Annual inspections are crucial to ensure they are functioning correctly, as they act as barriers to prevent the spread of fire and smoke through ventilation systems.

Fire dampers constitute a critical aspect of a building's fire safety infrastructure. It's imperative to maintain them adequately, ensuring they operate flawlessly and align with all legal standards.

Encountering issues like disintegrated blades, dust-filled components, debris-sealed areas, disjointed fusible links, rusted springs, broken cassettes, or incorrect installations in fire dampers demands immediate attention from facility managers or building owners. Neglecting these issues could result in substantial fines for businesses and, in severe cases involving fatalities, potential criminal prosecution due to violations of laws and regulations. Building managers bear the responsibility of guaranteeing compliance with life safety matters such as fire damper testing.

Within System Hygienics, our team undergoes training in the IFSM (The Institute of Fire Safety Managers) accredited course. This accreditation ensures that all our engineers possess the competence needed to conduct Fire Damper Testing, a mandatory requirement stipulated every 12 months by British Standard 9999:2017. This certification underscores our team's expertise and reliability in ensuring the safety and compliance of fire damper systems.

General Ventilation Maintenance:

Our ventilation systems work tirelessly to ensure a constant flow of fresh air. Over time, these systems can accumulate dust and debris, hindering their efficiency. Regular cleaning and maintenance are essential to keep them running optimally.

Continuous Operation and Accumulation of Debris:

System Hygienics acknowledges that ventilation systems operate non-stop, drawing in air and circulating it throughout buildings. This continuous operation exposes these systems to various airborne particles and pollutants. Dust, allergens, dirt, and other debris gradually accumulate within ducts, filters, and components of the ventilation system, potentially obstructing airflow and diminishing its performance.

Impact on Efficiency and Air Quality:

As these contaminants accumulate, the efficiency of the ventilation system decreases. Reduced airflow and compromised efficiency not only strain the system but also result in poorer indoor air quality. This decline in air quality can adversely affect the health and comfort of occupants, potentially leading to respiratory issues or allergies.

We advocate for regular cleaning and maintenance of ventilation systems to mitigate these issues. Scheduled cleaning routines ensure that ducts, filters, and components are free from accumulated debris, allowing the system to function optimally.

The primary step in maximising the establishment's utilisation and ensuring the efficiency of ventilation systems is adhering to workplace health and safety regulations. The secondary step involves leveraging innovative technology. System Hygienics' "JetVent" cleaning system guarantees the thorough cleaning of internal ductwork surfaces, often challenging to access by conventional means.

Supply and Extract Ductwork Examination:

Ductwork forms the intricate network that circulates air throughout a building. Leaks or damages in these ducts can compromise air quality. Regular inspections and repairs are necessary to maintain a healthy environment.

Adhering to regular inspections and necessary repairs aligns with industry standards and regulations. It ensures that the building meets safety requirements and maintains a healthy environment conducive to productivity and well-being.

On-site inspections are essential for every aspect. Hence, our sales engineers conduct risk assessments on your premises and thoroughly discuss all necessary requisites. Our expert cleaning services strictly adhere to the guidelines set forth by the prominent industry document, BESA TR19®.

This comprehensive approach defines System Hygienics' commitment to delivering a "total solution."

Kitchen Grease Extract and Risers Cleaning:

Kitchen areas are notorious for grease buildup, posing not only hygiene but also fire hazards. Implementing a strict cleaning schedule for kitchen grease extractors and risers is vital to prevent these issues and ensure air quality.

Thoroughly cleaning risers presents challenges; yet, as per the 2019 BESA TR19® Grease Extract Guidance from BESA, it's mandatory for establishments to clean their ENTIRE extraction system, encompassing air-to-air cleaning. Neglecting riser cleaning might lead to potential insurance voidance in the unfortunate event of a fire. Risers typically traverse buildings with upper floors hosting offices or, notably, accommodations requiring a comprehensive fire risk assessment due to sleeping occupants.

Across the country, our reputable standing is built upon our BESA-endorsed cleaning and testing solutions, administered professionally and securely by our seasoned and skilled teams. Our adept Sales Engineers visit your site to understand your needs, followed by our expert team handling the project in its entirety. From inspections to testing and meticulous cleaning, we ensure complete documentation upkeep for updated records and regulatory compliance.

Laundry & Bathroom Extracts Maintenance:

Laundry and bathroom extracts are essential for eliminating excess humidity and odours. Regularly checking and cleaning filters and vents in these areas can significantly contribute to a healthier indoor environment.

The laundry extract often gets sidelined within building maintenance. As garments are cleaned, they shed lint, clothing fibres, and dust, depositing these residues within the laundry duct. Inadequate cleaning leaves the ventilation system susceptible to potential fire hazards.

On-site inspection is imperative for all aspects. Hence, our sales engineers conduct risk assessments on your premises and thoroughly discuss all necessary requisites. Our professional cleaning strictly adheres to the guidelines outlined in the prominent industry document, BESA TR19®.


Prioritising the maintenance and hygiene of crucial systems within your living or working environment is not just a matter of routine upkeep; it's a fundamental commitment to fostering a healthy and sustainable indoor atmosphere. As we navigate the complexities of modern life, the quality of the air we breathe plays a pivotal role in our overall well-being.

By adhering to the comprehensive checklist for 2024, you're essentially adopting a proactive stance toward ensuring the purity of the air within your surroundings. It's not just about compliance with standards; it's about actively safeguarding the health of yourself and those sharing the same space. This proactive approach transcends mere checklist adherence; it reflects a commitment to creating an environment that nurtures well-being, productivity, and comfort.

In essence, the comprehensive checklist for 2024 is not just a list of tasks; it's a manifesto for conscientious living. It's a declaration that the air we breathe matters and that the systems responsible for delivering it deserve our attention. In embracing this checklist, you're not just ensuring compliance; you're actively participating in the creation of a healthier, safer, and more harmonious indoor space—for yourself and for those who share it with you. Contact our team today to learn more about how we can help!